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Stanley Humphries Secondary School

Athletic Handbook

 Contents

Philosophy……………………………………………………………………………………………. 3

Athletic Department ………………………………………………………………………………. 3

Programs………………………………………………………………………………………………. 3/4

Participation Fees …………………………………………………………………………………… 5

Uniforms and Equipment …………………………………………………………………………. 6

Transportation ………………………………………………………………………………………..6

                     School Bus

                     Volunteer (Parent/Private) Vehicle

Practice and Game Times ………………………………………………………………………… 7

Guidelines for Student Athletes …………………………………………………………………. 8

                     Eligibility                                                      

                     Conduct                                                        

                     Injury

                     Commitment

Athletic Director & Community Coaches Responsibilities……………………………….. 9

Guidelines for Coaches…………………………………………………………………. 10/11/12                                                                     Team Selection

                     Practices                                                       

                     Playing Time/Expectations                                                                                                     Communication      

                     Sanctioned Absences and Early Dismissals

Guidelines for Parents …………………………………………………………………………… 12

Awards ………………………………………………………………………………………………………….. 13

                     Team Awards

                     Major Athletic Awards

                     Athletes of the Year

                     Overall Athlete of the Year

 

 

Philosophy

 Stanley Humphries Secondary School recognizes that extracurricular athletics promotes sportsmanship, team building, good citizenship, high academic standards, and community responsibility. It is our mission that athletics will provide opportunities, for coaches and athletes, to foster these personal developments through quality athletic experiences.

Involvement in extracurricular athletics demands a high level of commitment, excellence, and self-motivation, which will help prepare students for the challenges they will meet outside the school community. The privilege to participate as an athlete is voluntary and is not a requirement, nor an entitlement; therefore, extra time and effort are required of those who are part of an athletic team.

Since its extra-curricular programs often judge the reputation of the school, high standards will be maintained. Those who earn the privilege of representing Stanley Humphries Secondary School in extracurricular athletics are expected to accept greater responsibilities as school citizens.

Athletic Department

 Athletic Director …………………………Brad Mason

School Administrators ………………… Aaron McKenzie & Patrick Kinghorn

Programs

 

Bantam/Grade 8 Athletics:

The philosophy of the bantam program is an emphasis on fun, participation, skill, and team development.

  • A team can only be cut to 16 players in basketball and volleyball.
  • Every player will have the opportunity to develop their skills during game

situations.

  • Two weeks prior to the West Kootenay Championships the team will make a

decision (through a closed vote) on whether they would like to send a team to

the WK’s to win or to participate.

  • If the majority of team members choose to win, a final group of players will be put together for WK’s based on skill, effort, attendance, and attitude.
  • All players are invited to attend the West Kootenay championships with the team BUT not every player may play.

 

Junior Athletics:

The philosophy of the junior program is an emphasis on fun, participation, skill, team development, and game experience. At this level teams will also begin to develop competitiveness.

  • A team may only be cut to 12 in volleyball and 14 in basketball.
  • Every player will have the opportunity to develop their skills during game

situations. Two weeks prior to the West Kootenay Championships the team

will make a decision on whether they would like to send a team to the WK’s

to win or to participate.

  • o If the majority of team members choose to win, a final group of players will be put together for the WK’s based on skill, effort, attendance, and attitude.
  • o All players are invited to attend the West Kootenay championships with the team BUT not every player may play.

Playing Up:

The coaching department at Stanley Humphries Secondary believes that all athletes in grades 10 – 12 may have the opportunity to try out for the senior team of that sport.

Guidelines:

•        Grade 8 and 9 players will play within their respective age groups.

•        Coaches will not ‘recruit’ junior age players prior to the start of the season.

•        At the start of the season the senior team will have an open try out (two or

more practices) for interested athletes in grades 10-12.

•        A committee consisting of the senior coach, junior coach, and Athletic

Director will evaluate players and make recommendations on

whether an athlete has the skill and ability to play at the senior level.

•        An athlete that ‘plays up’ will become a full member of that senior team.

 

Junior Provincials:

•        Junior teams that request permission to travel and compete at a junior provincial        tournament will submit a written request to the coaching committee stating their reasons to participate, players committed to going, and a breakdown of costs.

•        The coaching committee will convene to discuss on an individual team basis.

 

Participation Fees

Participation fees are charged at SHSS to assist in the ever increasing expenses of school athletics.

  • All participation fees will be determined by the Athletic Director and the              school administration.
  • Fees will be collected by the coaches and received by the Athletic Director.
  • Players must pay fees in full, or make arrangements with the Athletic

Director, before they will be permitted to participate in any game play or                                              tournaments.

Athletes will be charged per tournament or playday. This will be on a cost sharing basis and will cover items such as fuel, hotel costs and tournament entry fees.

In both situations as outlined above ALL athletes are responsible for their own food and personal expenses.

Below are the typical season costs not including tournaments per sport:

  • Volleyball:               Bantam (grade 8)                  $  50.00

Junior (grade 9 & 10)            $125.00

Senior (grade 11 & 12)        $175.00

  • Soccer:                    Junior & Senior                     $  80.00
  • Field Hockey:        Junior & Senior                     $  80.00
  • Basketball:             Bantam (grade 8)                $  70.00

Junior (grade 9 & 10)            $125.00

Senior (grade 11 & 12)        $200.00

  •  Aquatics:                Bantam, Junior, Senior         $  50.00
  • Track & Field          Bantam, Junior, Senior         $  80.00
  • Golf:                          Bantam, Junior, Senior         $  80.00

The minimal fee for any sport is $20 dollars for each sport being played. This covers the cost of two items:

Student registration – All athletes must be registered with BC School Sports for insurance coverage.

School athletics – Used to cover the cost of the following:

a)     equipment not tied to any particular teams such as extra medical supplies (ice packs and tape).

b)    cost of scorekeepers.

c)    team building activities and team awards.

d)    year end coaches gift of appreciation.

e)    other miscellaneous costs that might be incurred during the season.

 

Uniforms and Equipment

 Uniforms will be provided by SHSS for the majority of teams; however some teams will require purchasing individual uniforms that the athletes will keep.

Uniforms will be distributed by the Athletic Director for Senior and possibly Junior teams, whichever is the most practical. Uniforms will be distributed by coaches for Grade 8 teams on Playdays. Uniforms for Bantam/Grade 8 Volleyball will be purchased and given to the athletes to keep at the end of the season.

Players will be responsible for the care and maintenance of uniforms while they are in their possession.

  •  A security deposit of $100.00 will be required before a uniform is issued.

Please submit a postdated cheque for:

  • o Fall Sports:                  Dec 9, 2013.
  • o Winter Sports:            April 9, 2013.
  • o Spring Sports:            June 8, 2013.

 PLEASE DO NOT SEND CASH !!!!!!!

This cheque will be returned to you or destroyed when the uniforms are returned.

Please make cheques payable to Stanley Humphries Secondary School

  • We would like all of our athletes to wear similar uniforms. Therefore, they require black shorts.

Transportation

 The transportation for tournaments and play-days will be decided upon by the Athletic Director. The preferred method of transportation is school buses or the district van, however in some situations Volunteer Parent Drivers may be required.

Volunteer (Parent/Private) Vehicle

  • Players may NOT transport themselves to events.
  • Family members may transport only immediate family members to                                                              events.
  • Players may be transported to events by registered Volunteer Drivers.
  • To become a registered Volunteer Driver, drivers must complete School

District No. 20 (Kootenay-Columbia) Driver Information Form and meet

all requirements as stated on the form.

  • Volunteers must also complete and file for a Criminal Record Check.
  • Volunteer Driver and Criminal Record Check forms are available from the school office or Athletic Director.

 

Practice Times

All gym usage is booked through the Athletic Director.

Any activity under way shall have priority over the following season of play (e.g. volleyball over basketball)

There must be a coach or teacher present at all practices and games.

Coaches may request specific practice times. While all efforts will be made to accommodate requests, it shall be the priority of the Athletic Director to provide a practice schedule which is equitable to all teams in accordance with priorities (ie. Bantam/Grade 8 level teams will have early time slot priority due to transportation limitations for our younger athletes).

The Athletic Director will create a practice schedule for each season.

 

PLEASE SEE THE PRACTICE SCHEDULE THAT HAS BEEN POSTED ON THE WEBSITE

 

Guidelines for Student Athletes

 

Conduct

Student athletes are representatives and ambassadors of SHSS, Kootenay-Columbia School District No.20, and the community of Castlegar.

Student athletes are expected to provide strong examples of leadership and citizenship both on and off the court/field of play, and both in and out of the classroom.

Team Before Self – Most sports are team games and although it is proper and even necessary to have personal objectives, it is paramount that each member of SHSS’s Athletics possesses an unselfish attitude where team objectives are primary.

Regardless of when or where an athletic event occurs, it is a school sponsored activity. The use of tobacco, drugs, or alcohol is prohibited and shall be strictly enforced.

If a student athlete does not conduct himself or herself in a manner that reflects favorably on the school, the privilege of participation may be suspended or revoked by a coach/supervisor, the Athletic Director, or Principal.

 

All athletes are required to read through the Student Athlete Contract with their parents and return it to the Athletic Department prior to any travel and/or game play.

 

Injury

Sometimes the natures of our athletic endeavors, despite all precautions being taken and adhered to, cause us to endure injuries. SHSS is not responsible or liable or any injuries sustained while participating on a SHSS’ athletic team. It is advised that parents take out and insurance policy like the one offered by the school.

Any student injured on or off the field of play, and requiring medical attention, must present a note from a physician before being eligible to practice or play again.

 

Commitment

Being a member of any school team is a privilege, which each athlete must earn. A key to earning that privilege is commitment to the team. Team success can only be achieved if all participants are committed. This type of commitment includes;

  • Attendance at all practices, games and team events.
  • Providing the coach with advance notice of absences from practices or games, and an explanation of that absence.

 

Athletic Director and Community/School Coaches Responsibilities

 

Athletic Director (AD) Coach
Pre-Season:

– Meet with the community coaches to:

  • Outline the coaches’ responsibilities
  • Outline facility usage and emergency procedures
  • Decide upon the practice schedules, regular season schedules, tournaments, and fees
  • Outline transportation practices and costs for coaches
  • Answer any questions community coaches may have
  • Collect all forms from community coach

During Season:

– Act as liaison between teams, coaches, and school

– Provide coaches with team uniforms

– Collect fees and uniform deposits from coaches

– Monitor the teams’ trust and the transportation accounts

– Day trips:

  • Help arrange transportation
  • Names of travelling athletes to office
  • Handout and collect from coaches the “SHSS Athletics Package” and required fees

– Overnight trips/Tournaments:

  • Tournaments are not included in the regular season fees
  • Provide the tournament entry fee cheque
  • Arrange accommodations
  • Provide an accommodation cheque, if required

– Home tournaments:

  • Books teams and referees
  • Create tournament play schedules

End of Season:

– Collect uniforms from coaches and dispose of or return deposit cheques

– Assist in organizing end of season celebration

– Collect and report Athletic Awards to school

– Ensure accounts are not over budget

– Present PAC with refundable items

– Return unused excessive fees to athletes

– Deal with any outstanding account items

– Celebrate a successful year of coaching in appreciation of your effortsPre-Season:

  – Consult with AD re: schedule and possible tournament preferences for upcoming season

– Complete the “Community Coaches” Forms and return to AD

– Complete “Criminal Record Check” and submit to AD

– Complete a “Drivers Abstract Check” and submit to AD

During Season:

– Distribute and maintain a practice and attendance log with team

– Create a complete team roster to give to AD by end of first month in season

– Distribute, track, and collect uniforms on a per season or per- game basis

– Immediately report any damaged or stolen equipment of items to the AD

– Immediately report any injured, situational or missing athletes that constitute an ‘incident report’ to AD

– Create and distribute a ‘team letter’ outlining your introduction, schedule and regular season fee costs to athlete’s parents – Samples provided by AD upon request.

– Day trips:

  • Copy of team travelers to bus driver and emailed to AD

– Overnight trips/Tournaments:

  • Give tournament coordinator entry fee cheque
  • Pay for hotel (with cheque from school or personal credit card)
  • Provide AD with hotel and gas receipts (upon return… ASAP)
  • ·Ensure SHSS policies are adhered to by all

– Home Tournaments:

  • Record results
  • Assist when needed
  • Assist with supervision and set-up and take-down of equipment

End of Season:

– Hand in uniforms to Athletic Director

– Nominate athletes for team awards (see pg. 12)

– Celebrate with the team the successful season.

– Entertain the thought of coaching next season!

Guidelines for Coaches

 

The Coach should instill in the team an attitude of sportsmanship on and off the court, during the game and afterwards, in school and out.

The Coach should use acceptable language at all times. Vulgarity and profanity have no place on the athletic field or court, in the gym.

The Coach should be mindful of their position of guardianship entrusted by the athletes and their parents. While acting as a counselor to the athletes, there must also be a necessary social separation, so that over-familiarity or impropriety does not occur or is not perceived to have occurred.

The Coach should work to instill with their players respect for the officials, and establish that they alone shall discuss aspects of the game with the officials.

The Coach will respect the rights and feelings of other coaches and will never use tactics that take unfair advantage of others. The coach should be friendly and courteous at all times and never argue with an opposing coach in front of the team or spectators.

The Coach should teach the team to be respectful of and friendly towards opponents.

The Coach will supervise their team at all times; this includes during practice, the travel bus, fieldtrip time and game or match competition.

The Coach will notify the Athletic Director prior to any of the above listed times to avoid any conflicts where supervision cannot be made.

The Coach will also monitor and report any damage made to equipment, property or personal belongings and report them immediately to the Athletic Director.

 

Communication

 Clear communication between coach and player, player and parent, parent and coach, and between players is critical to avoid misunderstanding.

Both parenting and coaching are difficult vocations. By establishing an understanding of each position, we are better able to accept the actions of the other and provide greater benefits to students. It is also very important to remember that coaches are volunteers and they are giving their valuable time to work and help improve your child’s leadership abilities, social skills, team cooperation and responsibility. Here are some guidelines to help you as a parent supporter of Athletics at SHSS.

Communication Coaches expect from student athletes:

 

  •    concerns expressed privately and directly to the coach
  •    notification of any schedule conflicts well in advance
  •    specific concerns in regards to a coach’s expectations and/or philosophy

As your son or daughter becomes involved in the sports programs at SHSS he/she will experience some of the most rewarding moments in their secondary school career. It is important to understand however that there will be times when things do not go the way you or your son/daughter wish. At these times, discussion with the coach is encouraged.

Communication Coaches expect from Parents:

 

  • concerns expressed privately and directly to the coach away from the      court setting
  • notification of any scheduling conflicts well in advance
  • specific concerns in regard to a coach’s philosophy and or expectations

 

Appropriate Concerns to Discuss with Coaches:

 

  •  the treatment of your child mentally or physically
  • ways to help your child improve
  • concerns about your child’s behavior
  • any influence that the activity is having on your child’s academic

It is difficult to accept your child’s not playing as much as you or they may hope. Coaches make judgment decisions based on what they believe to be the best for all students involved. While here are certain things that should be discussed with your child’s coach, however there are also certain things that should not be discussed. Those decisions will be left to the coach’s discretion.

Issues Not Appropriate to Discuss with Coaches:

 

  • Playing time
  • Team strategy
  • Play calling
  • Other student athletes

There are situations that may require a conference between the coach and the parent. These are to be encouraged but the following procedures should be followed to help promote a resolution to the issue of concern:

  • call and set up an appointment with the coach
  • resolution, not confrontation is the best approach
  • please do not confront a coach before or after a game or practice

– these can be emotional times for both the parent and coach, and our

coaches are instructed to walk away from such situations.

  • A great rule to adhere to is the 48 hour rule. It gives us a chance to

rationalize a situation and deal with it in an appropriate manner.

The Next Step:

  • call and set up a meeting with the Athletic Director and or Principal to discuss the situation
  • at this meeting if a resolution cannot be reached, the next step can be determined
  • The coaches at SHSS recognize the importance of extra-curricular activities. We provide a program that strives to provide your child with a positive and meaningful experience.

 

Sanctioned Absences and Early Dismissals

 It is at times necessary for student athletes to be absent from classes, or to be released from the last class of the day prior to the end of the class. In these instances the Athletic Director will notify all school staff.

As noted in the Extracurricular Travel Policy, students are also responsible for notifying teachers of classes they will be missing. Extracurricular are not valid reasons for missing assigned work. A responsibility of all student athletes to catch up or when possible complete work in advance of leaving for competitions.

Guidelines for Parents

 Support the team, the players, and the coaches.

Help your child to follow and uphold the SHSS athletes’ guidelines for participation as outlined in the Student Athlete Contract. Support the goals of sportsmanship and help bring pride and respect to your child.

Support your childs’ role on the team, even if you don’t understand his/her position on the depth chart.

In the event of concerns, follow the guidelines and procedures as outlined in the Communication section of this manual.

Awards

 Team awards will be given at the completion of the season. Students will also be recognized during the winter and spring spirit assemblies.

  1. Team Awards – three minor award winners per team (traditionally)
  • Most Dedicated
  • Most Valuable
  • Most Improved

Coaches can present the awards under any title of their choosing but must notify this to the AD for certificates and recognition purposes.

Each year in June, after the conclusion of all school sponsored athletic activities, Stanley Humphries Secondary celebrates the finest athletes from our school on Award’s Day. Several areas will be celebrated:

 

  1. Major Athletic awards – four possible areas:
  • Dedication – For outstanding dedication in one or more sports.
  • Leadership – competitive – For outstanding demonstration of being a team leader for the year.
  • Leadership – administrative – For outstanding assistance in sport through volunteering free time with activities such as coaching, refereeing and scorekeeping.
    • Outstanding athletic performance
  1. Athlete of the year – six possible awards for excellence:
  • SENIOR       – Male and Female
  • JUNIOR       – Male and Female
  • GRADE 8     – Male and Female
  1. 4.   Overall Athlete of the year – SHSS Top Athlete of the Year!